In simple words, safety training matrix refers to tabular form storage of data and records of employees who have been trained on various safety methods at work. These are normally associated with training on occupational health hazards as well.

How to create a training matrix!

You can create a training matrix on an excel spreadsheet. On the spreadsheet, you should normally have the list of all your employees, the nature of training they have received, the frequency of such training and the standard of the specific training.
The training matrix must be updated as and when required subject to new employees’ training, retraining and additional training.

Determine the scope of your training matrix!

What you have to do as a first step is to understand the training requirements specific to your office, nature of business and associated activities. A textile plant would have different training requirements than an office housing a firm of chartered accountants.
Normally, certain training modules are mandatory irrespective of where you work and which profession you are in. For instance, fire safety, evacuation training, personal safety training, first aid training and some more are adhered to by most companies.
If you have an employee who takes care of the pantry in the office, he needs to be trained on the washing liquids, cleaning methods and how to maintain proper hygiene and ensure every item in the pantry is safe to be used. This can range from training on normal cleaning to imparting knowledge on the use of chemicals and even disinfecting methods.

Standards of a safety training matrix!

Most safety training modules have standards set by the federal government. Employees who work on risky jobs have to be trained to meet a certain standard. For instance, those who clean the exteriors of a skyscraper need to be trained on harnessing, fall safety methods and on various equipments that they would go about using while on the job. The man offering first aid in the office needs to be trained on the on sterilizing the instruments used, if the need arrives, and such training has to meet acceptable standards.

Why you should have a safety training matrix in place!

It is almost impossible to know for sure, if all your employees are trained on all the modules that your profession or workplace demand. A training matrix works as a quick reference at a glance of the status of all training procedures and the status of all employees.
Although extensive specific training is mandatory for those on the specific job, it is always wise to have every employee be aware of all the training that is within the scope of your company’s training matrix.

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